Setting up your company

This is for the person setting up Dashoo Fleet for a company. Everything is done at fleet.dashoo.app.

Set up

1. Create your company at fleet.dashoo.app. The trial needs no card.
2. Turn on two-step sign-in (an authenticator app). Owners and admins can't use admin features without it.
3. Open Settings to set working hours, the review window and mileage rates. Mileage defaults to HMRC's approved rates.
4. Add your vehicles under Vehicles. You can look a registration up with the DVLA.

Invite drivers

1. Open Drivers and choose Invite. Enter the driver's work email and role.
2. They get an email with a link that works for 14 days. A pending invite already holds a seat.
3. Tell them to open it on their phone. If they don't have Dashoo yet, they'll be asked to create an account first. They can use any email, Google or Apple. It does not have to match the work email you invited.
4. When they tap Join, they appear as active members.

Share the driver guide with them: Joining your company.

Owners, admins and drivers

• Owner: everything, including billing. Can invite admins.
• Admin: manages drivers, trips, forms, vehicles and claims. Can invite drivers.
• Driver: uses the phone app only. Can't use the dashboard.

An admin can't decide their own mileage claim.

What you can see

Work trips (date, time, distance and a rough start and end area), events and footage from work trips, vehicle checks and incident reports drivers share with you. You never see personal trips, routes or live location. Drivers see exactly this before they agree to join.

Seats, billing and removing drivers

• Each driver uses one seat, which includes Dashoo Pro on their own phone while they're on your plan.
• Manage the plan and seat count under Billing.
• To remove a driver, open Drivers and choose Remove. Their seat and company-paid Pro end at once. Work records already shared stay with you.
• Pending invites are listed under Invited on the Drivers page. Use Resend to email the link again, or the cancel button to withdraw it.

Driver can't sign in or join

• "No user": they haven't created a Dashoo account yet. They need to tap Create account, then open the invite link again.
• Invite not valid: it expired, was used or withdrawn. Send a new one.
• No free seats: add seats under Billing first.